HGV Daily Check and Fleet Compliance System

Powerful tool to help manage your fleet of heavy goods vehicles

Why people choose us?

We deliver peace of mind for our clients

Fleet Planner is a simple and powerful tool to help manage your fleet of heavy goods vehicles (HGVs), public service vehicles (PSVs) and vans. With our mobile app, your drivers can quickly and easily conduct their daily vehicle walk around checks in compliance with the Driver and Vehicle Standards Agency (DVSA) safety requirements. No more need for paperwork since they can easily conduct daily checks using an intuitive checklist. The daily checks are logged on our server and a simple, user-friendly dashboard allows fleet managers to access them as well as manage defects, log inspections, schedule maintenance and update vehicle records. Timely email notifications let you know when inspections and maintenance are due. There is also an option to print out a planner.

Ease to Use for Drivers

Allows drivers to record their daily walk around check using the phone instead of paper form.

Benefits:

  • All created reports are stored in cloud and mobile device.
  • All defects are recorded in the “Fleet Planner software” allowing easy record keeping and management.
  • List of checked items can be edited by system user to fit company needs.
Vehicle walk around check and defect reporting system enabling drivers to demonstrate proof of pre use check on their device.

The list of checked items is created by experienced transport managers with compliance in mind and for various fleet operators from HGV or PSV to car fleet users.

Combined with Fleet Planner software it provides robust solution to defect reporting requirements within the transport business.

 

Automated Daily Checks

No more need to conduct your daily walk around checks using paper forms. Easy to use vehicle daily walk around check mobile app with real time reporting. Available for IOS and Android devices.

Maintenance Scheduling and Planning

Close the loop between walk around checks, reporting defects and issue resolution. Schedule maintenance, inspections or repairs, get an overview of upcoming work and a forward planner as required by the Traffic Commissioner.

Paperless Maintenance History

Instant access to all your historical event logs in one place. Environmentally friendly cloud based file storage which can be accessed by users from different locations, allowing remote work and more efficient compliance management.

Customisable Checklist

Create a customised checklist to ensure all vehicles and equipment are covered. The DVSA specific checklist is automatically uploaded to the system but bespoke questions can be created for any vehicle or asset.

Email Notifications

Weekly email notifications of all scheduled upcoming work and tasks as well as a reminder of all overdue work and unrectified defects. Helps ensure nothing is missed and you are on track with your activities.

Expert Support

Access to an experienced Transport Consultant who can answer your questions and offer support with your compliance issues. A library of document templates to assist with operations, licences accreditations and staff management.

Defect Management

Accurate and detailed defect data is available to view within seconds of completing the daily walk around check, allowing you to take action as required, track through to rectification and help reduce the vehicle downtime.

Secure end-to-end audit trail

Once your data has been recorded, whether it’s a daily walk around check, defect or any other event, it cannot be manipulated. Clear end-to-end audit trail. Each event log is date and time stamped and includes user information.

Staff Record Management

Instant access to copies of documents, certificates and qualifications. Record training, driving licence or CPC details and set reminders to ensure you are on track with compliance checks or accreditation requirements.

How can we help you once your licence has been granted

Our Services

Software Solutions

Fleet Planner is a simple and powerful tool to help manage your fleet of vehicles. With our mobile app, your drivers can quickly and easily conduct their daily vehicle walkaround checks in compliance with the DVSA safety requirements and FORS Accreditation. You can also schedule events, weekly reminders and keep your 6-month planner all in one place. This tool is a quick and easy way to stay compliant with your Operator’s Licence requirements.

Operator’s Licence Compliance Management

Remote or on site compliance support to suit your business needs. Bespoke solutions for Restricted, Standard National or International licence operators. Dedicated CPC qualified Transport Manager to monitor and manage your compliance.

GPS Tracking and Remote Tachograph Downloading

View your vehicle location in real time, as well as previous journeys to help the business reduce fuel costs and increase productivity from drivers. This includes automatic remote tachograph downloading to save your time.

FORS Accreditation

Practical and hands on assistance with preparation for the initial FORS Accreditation audit or subsequent annual audits. A library of document templates to assist with management, operations, vehicles and staff requirements.

Public Inquiry Assistance

Expert advice and support for a DVSA Traffic Enforcement Officer site visit, Preliminary Hearing or Public Inquiry. We can review your current procedures and suggest an implementation of new systems to ensure compliance.

Audits and Compliance

Audits tailored to your business needs and the Traffic Commissioner’s requests.

Get in touch

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